Hey everyone! I need to build a form system for new customers after they complete their contract signing. The workflow should work like this: send personalized forms through email, customers fill them out, and the data gets pushed to our Airtable backend automatically.
The tricky part is that standard Airtable forms only work with one table, but our customer onboarding form needs to populate multiple tables with different types of information. Has anyone tackled something similar? Looking for suggestions on tools or workarounds that could handle this multi-table requirement.
miniExtensions nails this use case. I’ve used it at three companies when we needed forms splitting data across multiple Airtable tables.
Setup’s straightforward - create one form, configure field mappings to send different data to different tables. Perfect for customer onboarding where contact info goes to one table, project details to another, billing to a third.
Biggest win over API? Non-technical team members can modify forms and mappings without touching code. Our ops team was running everything within a month.
Runs $10-20 monthly depending on usage, but saves massive dev time. Conditional logic works great too if you need different fields by customer type.
I faced a similar challenge when implementing a client intake process and found that using Zapier in conjunction with Typeform was effective. By designing a Typeform to capture all necessary data, you can then configure Zapier to send that data to multiple Airtable tables based on specific criteria. While it requires some initial configuration, once set, it streamlines the onboarding process significantly and eliminates redundant data entry tasks.
Fillout’s perfect for this. It’s got native multi-table Airtable integration - no Zapier needed. You build one form and map different sections to hit separate tables at once. We use it for contractor onboarding: personal details go to contacts, project preferences to assignments, payment info to billing. Best part? It keeps all the data relationships between tables automatically. Took me an hour to set up vs weeks of custom dev work. Handles file uploads to Airtable attachments without any fuss. Costs about $20/month for our volume but killed all the headache of juggling multiple integrations.
We hit this exact problem last year scaling our client onboarding. Tested a bunch of options and ended up with Airtable’s API plus custom webhooks. Skip the third-party connectors - had our dev build a simple form that pushes data straight to multiple Airtable tables via API calls. You get full control over data mapping and validation rules. Took about two weeks to build, but it’s been worth it. We can customize logic for different customer types and throw in conditional fields whenever we need them. If you’ve got basic dev resources, this beats form builders with automation hands down.
Check out JotForm - their conditional logic routes different form sections to separate Airtable tables without Zapier. We switched from Typeform to JotForm for exactly this and it’s worked great. Way cheaper than custom dev work.
