Hey everyone, I’m pretty new to automation tools like Zapier and need some guidance.
I’m trying to set up an automated workflow that captures form submissions from my Webflow site and sends them to a Google Sheets document. The tricky part is that I want to organize these entries based on when they were submitted - specifically sorting them by week.
My goal is to create some kind of conditional logic that checks the submission date and then places the data in the appropriate section of my spreadsheet. For example, if someone submits a form this week, it goes to one area, and if it’s from last week, it goes somewhere else.
I’ve heard that Zapier webhooks might be the way to go for this, but I’m not really sure how to implement the time-based sorting logic. Has anyone done something similar before? What would be the best approach to handle this kind of date-based conditional routing?
Been there. Zapier works but gets messy when you need real conditional logic for date sorting.
I had this exact issue building a submission tracker for product launches. Webflow forms coming in constantly, needed smart routing by submission time.
Latenode handles this way cleaner than Zapier’s multi-step mess. You get actual conditional branches instead of multiple zaps burning through your task limit.
My setup:
Webflow form triggers the scenario
Extract timestamp
Calculate week boundaries with built-in date functions
Router sends data to correct Google Sheets section
Error handling for rate limits
The date logic is simple. No formatter gymnastics like Zapier. Set your conditions and route.
Biggest win? Adding new time conditions doesn’t create new zaps. Want monthly sorting? Just add another branch. Zapier charges per zap, Latenode doesn’t.
Google Sheets integration is solid. Handles concurrent submissions without the API conflicts I used to get.
webflow + google sheets can be pretty finicky. test with basic form data first, then add the weekly sorting later. zapier’s date functions work fine but timezone mismatches between webflow and sheets will mess up your sorting. i’d start with one sheet and use week columns instead of separate tabs.
Try Google Apps Script instead of wrestling with Zapier’s conditional logic. I switched to this when Zapier kept messing up dates on a client project. Have Zapier dump all Webflow submissions into one Google Sheet, then write a simple Apps Script that auto-sorts by week. The script handles week calculations way better than Zapier’s formatter and won’t break on year transitions. You get better data validation and error handling too. Run it on form submit or schedule it to run every few hours. Way cheaper than multiple Zapier paths and much easier to debug.
I built something similar for a client last year, though I went with Zapier since they were already using it. Skip the webhooks - use Zapier’s built-in date formatting functions instead. Here’s what worked: Create a multi-step zap that formats the submission timestamp first, then use Filter steps for different paths. Extract the week number with Zapier’s date formatter, then set up conditional paths that route to different Google Sheets tabs based on that week value. The tricky bit is handling week boundaries correctly - watch out for timezone differences between Webflow and Google Sheets. I added a delay step to keep processing times consistent. Google Sheets sometimes fails when multiple submissions hit simultaneously. Add error handling that retries failed attempts after a short delay. Takes about 15-20 minutes to set up once you get the flow structure. Mine’s been running for months without any issues.
I dealt with this exact thing about six months ago for a client’s event registration system. Instead of building a crazy complex Zapier setup with tons of conditional paths, I used one sheet with dynamic columns based on calculated week values. The game-changer was using Zapier’s Formatter to calculate the ISO week number from when someone submitted, then adding that to a column prefix in Google Sheets. You get columns like “Week_01”, “Week_02” automatically without any routing headaches. The tricky part was year rollovers - December and January submissions get mixed up if you only use week numbers. I fixed this by including the year in the calculation. One thing that caught me off guard was Webflow’s timestamp format randomly breaking Zapier’s parsing. Added a Text Formatter step to clean up the date format first and that killed the failures. This scales way better than multiple conditional branches and won’t destroy your task limits.