I’ve got a problem with old Jira projects. We want to keep them around just in case we need them later. But they’re cluttering up our daily view. I tried to archive them using the official method. But they still show up in the Projects menu at the top of the page.
Does anyone know how to make these old projects completely invisible? We don’t want them in dashboards or project lists. It would be great if they were still there in the background but didn’t get in the way of our current work.
I’m hoping there’s a way to do this without deleting the projects entirely. Any tips or tricks would be really helpful. Thanks!
Have you considered using the ‘Project Role’ feature in Jira? It’s a bit of a workaround, but it can be effective. Create a new role called ‘Inactive Projects’ and assign it to all the old projects you want to hide. Then, adjust the global permissions so that only specific users or groups can view projects with this role.
This method keeps the projects in the system but effectively hides them from most users. You’ll need admin rights to set it up, and it requires some initial effort to configure. However, once it’s in place, it’s relatively easy to maintain. Just remember to assign the role to any new projects you want to hide in the future.
It’s not a perfect solution, but it might be a good compromise between keeping old projects accessible and decluttering your active workspace.
I’ve dealt with this exact issue before, and I found a workaround that might help. Instead of archiving, try changing the project’s key to something like ‘OLD_’ plus the original key. Then, create a custom filter that excludes projects starting with ‘OLD_’. Apply this filter to your dashboards and project selection menus.
It’s not perfect, as you’ll need to maintain the filter, but it keeps the projects accessible when needed while hiding them from day-to-day view. Just remember to update your JQL queries if you reference these projects elsewhere.
Another tip: if you’re using Jira Data Center, you can leverage the Project Archiving feature, which provides more granular control over visibility. It’s worth considering if this is a recurring issue in your organization.
hey MiaDragon42, maybe group old projects into a hidden category to filter them out. you can also adjust permissions to hide inactive projects. it’s not a perfect solution but may work for cleaning up your view.