Hi everyone! I need some help with setting up a QR code system for my sales team. They want something modern where prospects can scan a code with their phone and it takes them to a form or landing page. When someone fills out their contact info, it should automatically sync to our HubSpot CRM.
I’m looking for a simple solution since we don’t have much technical expertise on our team. Is there a way to build this directly within HubSpot’s platform? Or do I need to use third-party tools? Any recommendations for beginner-friendly options would be great. Thanks in advance for any suggestions!
We rolled this out last quarter - the tech setup was easy, but getting sales to actually use it? That’s the real challenge. Beyond basic HubSpot forms, add a custom property to track which QR code generated each lead. That way you can see ROI by event or location. Here’s what worked: create different QR codes for trade shows, business cards, brochures - each linking to slightly different landing pages. One warning though - HubSpot’s mobile forms aren’t great by default. Test on real phones before you print anything. We lost half our leads because the form looked awful on older Android devices.
canva’s ur best bet - it’s got qr code generators built right in and links directly to hubspot landing pages. set mine up in 10 mins last month. just test the size first - too small and people can’t scan it.
I did this exact setup six months ago. Start with HubSpot’s form builder, then use Google’s QR generator - it’s free and works well. First thing: create a dedicated tracking URL in HubSpot. This lets you see which QR codes work best if you’re running multiple campaigns. Turn on progressive profiling so people don’t get hit with the same form fields over and over. Add UTM parameters too - your analytics will thank you. Big mistake I made: didn’t test QR code size properly. Anything under 2x2 inches is a pain to scan in normal lighting.
I’ve used HubSpot for lead capture for two years - their native workflow handles this perfectly. Build your form in HubSpot’s form builder, then embed it on a landing page or use their free landing page tool. Test the QR code on different phones before giving it to your sales team. I screwed this up initially and didn’t check how it looked across phone types. Add a custom thank you page after submission - makes it look more professional and helps track conversions. Data flows into HubSpot automatically, no manual imports.
HubSpot provides a straightforward way to set up QR code lead capture. You can create a landing page with a contact form directly within HubSpot. After that, use a QR code generator like qr-code-generator.com to create your QR code that links to this page. This process automatically integrates with your CRM, ensuring seamless data entry. It’s advisable to keep the form brief—name and email should suffice—to encourage higher submission rates. Also, ensure the landing page is optimized for mobile users, as they will likely scan with their phones.
I have a good option to recommend, so in case anyone is still looking to do this or you aren’t quite happy with the process you set up, here it goes.
First, create your lead capture form in HubSpot. Make sure it’s mobile-friendly and only asks for essential fields (name, email) so people aren’t put off. Then, use a QR code generator that supports form workflows. We use Uniqode, it offers one that sends leads straight into HubSpot (syncing every ~15 minutes) via its integration. Also, you can find answers to any of your questions on their website/blog. There are guides how to do what you need, step by step, don’t worry.
So, what you do is generate QR codes pointing to a unique landing page or the HubSpot form itself. When someone scans and fills it out, the data flows automatically into HubSpot, without manual import. The integration lets you connect your QR-collected leads to HubSpot’s contacts list, so nurturing and follow-up are much easier.
Make sure to test on multiple devices before deploying, and use tracking parameters (UTMs) in the landing page link so you can see which QR codes or campaigns perform best.