I’m trying to connect Trello with Podio using Zapier for my project workflow. The goal is to automatically update a status field in Podio whenever something happens in Trello. For example, I want to change a field from ‘Planning’ to ‘Approved’ when a Trello card moves to a specific list. I’ve looked through the Zapier interface but I’m having trouble finding the right action to modify existing field values in Podio. Has anyone successfully set this up before? What action should I use to update field contents rather than creating new items?
Had the same issue when setting up project tracking with Zapier. You need the ‘Update Item in Podio’ action to modify existing entries. Make sure you’re pulling the right Item ID from Trello for whatever Podio item you’re updating. The field names have to match exactly - Podio’s case sensitive about this stuff. Also heads up: calculation fields can’t be updated at all. Once I figured this out, everything’s been running smooth and we barely do manual updates anymore.
the zapier-podio integration is pretty finicky. first thing - check if your auth is still connected. i’ve had it randomly disconnect and stop updating fields with zero warning. test it with a dummy item first too, cause podio’s api gets weird with dates and calculated fields.
Use the Update Item action in Zapier’s Podio integration. The tricky part is field mapping - Podio uses field IDs internally, not the display names you see. Zapier should auto-pull the available fields from your app, but sometimes the dropdown doesn’t work. If that happens, grab the field’s external ID from your Podio app settings under field configuration. I wasted hours on this before figuring out I had the wrong field identifier. Also, make sure your Trello trigger captures the Podio Item ID you want to update - otherwise Zapier won’t know which record to modify.
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