I’m using a Google Sheets spreadsheet to manage my monthly expenses and need help with a calculation. I have set up my sheet with one column showing the dollar amounts for each expense that needs to be paid during each pay period. When I pay a bill, I mark it with an X in the adjacent column to show it’s been taken care of. Now I want to create a formula that will add up only the amounts where there is no X mark, so I can see how much money I still need to pay out. Is there a way to make Google Sheets automatically calculate this total for me?
try using =SUMIF(B:B,“<>X”,A:A) in your sheet. it will sum up the expenses in column A only where there is no X in column B. should help you track unpaid bills easily!
Try SUMIFS instead - it’s more flexible. Use =SUMIFS(A:A,B:B,“”) to sum all values in column A where column B is completely empty. This works great if you’re leaving cells blank for unpaid expenses instead of using X marks. I’ve used this method for tracking project invoices and it’s super reliable. You could also create a separate cell showing total budget minus unpaid amounts - gives you a clearer view of what’s actually available after all your obligations.
I do this with conditional formatting plus formulas. Use =SUMIF(B:B,“”,A:A) if you’re leaving unpaid items blank, but I’d also add a running total column that updates itself. What works for me is putting a summary section at the top - shows total expenses and what’s still unpaid. You get everything at a glance without scrolling through rows of data. Pro tip: don’t use entire columns in your formula ranges if you’ve got tons of data. It’ll bog down your sheet.
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