Hi everyone! I’m working with a setup that includes FluentCRM for email marketing, WooCommerce for selling event tickets, and a specialized external CRM system for matchmaking services. My challenge is that users upload their profile pictures to the matchmaking CRM, but I need these images to appear in WordPress as well. I want to automate this process so that when someone updates their photo in the external system, it automatically gets transferred to their WordPress profile. Has anyone dealt with importing user images from third-party platforms into WordPress? I’m looking for reliable methods to handle this kind of image synchronization between systems. Any suggestions or experiences would be really helpful!
We use a scheduled cron job that runs every hour to check for updated profile images in the external CRM via their API. Works way better than real-time syncing. The script grabs new images, processes them through WordPress media functions, and updates user metadata. It’s more reliable than webhooks since it handles connection issues without breaking. The trick is caching images properly and avoiding duplicate downloads - store image hashes or timestamps to track what’s already been processed. For FluentCRM, hook into their user update events to trigger syncing when you need it. Batch processing beats individual updates, especially with lots of users.
i used zapier to link our crm with wp for profile images. just make a webhook in the matchmaking stuff that activates when photos change, then zapier or make.com sends the image url directly to the wp user profile. it’s super easy once set up.
I did something similar for client profiles using WordPress REST API endpoints. The trick is creating a custom endpoint that grabs image data from your external CRM and handles the media upload automatically. You’ll need proper authentication and wp_handle_upload() to get the images into WordPress media library, then update the user meta with the attachment ID. The tricky part is image validation and making sure sync doesn’t break when external images go missing. I’d set up error logging and fallback mechanisms for when the CRM goes offline. This gives you way more control than third-party automation tools.