I’m trying to set up an automation workflow that connects Trello with Podio using Zapier for managing my projects. The goal is to update specific field values in Podio when certain actions happen in Trello. For example, I want to change a status field from ‘Planning’ to ‘Approved’ automatically. I’ve been looking through the Zapier interface but I can’t seem to find the right option to modify existing field values in Podio records. The available actions don’t seem to include field updates, only creating new items. Has anyone successfully configured Zapier to update Podio field values based on Trello triggers? What approach did you use to make this work?
zapier’s podio integration gets kinda weird with field updates. double-check your field mapping - sometimes the names in zapier don’t match what you see in podio. also, permissions gotta be right for edits (burned me before). try using “find item” first to grab the record, then feed that into your update action.
Had the exact same problem when setting up my workflow. You need to use “Update Item” in Zapier for Podio, not “Create Item”. When you’re configuring the Zap, pick Podio as your action app, then find “Update Item” in the dropdown. You’ll need the Item ID of the record you want to update - either pull it from a previous step or use a search action to find it first. Then just map the fields you want to update with values from your Trello trigger. I’ve been running this setup for six months and it’s rock solid for status updates and field changes. Just test it with a few sample records before you go live.
The trick is making sure your Podio app lets you update the fields you’re trying to change. I’ve hit walls where certain field types wouldn’t update through Zapier - especially category and calculated fields. What fixed it for me was creating custom field mapping in the Zap setup. Skip the auto-populated field names and manually enter the external IDs for each Podio field you want to update. You’ll find these IDs in your Podio app settings under field configuration. One more thing - if you’re updating multiple fields at once, the automation can fail if one field doesn’t meet its validation rules. I started updating fields in separate steps when dealing with complex validation and it solved the problem.