How automation tools helped me work with my ADHD brain instead of against it
I wanted to share something that’s been helping me deal with executive function issues. I have ADHD and struggle with the typical stuff - forgetting important tasks, losing track of what I’m doing, and feeling overwhelmed by simple things.
A while back I discovered workflow automation and started building small systems to handle the things my brain drops. Nothing complex, just basic helpful nudges.
Here are some examples that work for me:
• Focus check-ins: When I mark something as active in my task manager, an automated timer runs. After an hour it sends a gentle message asking if I’m still on task. Usually this snaps me back when I’ve wandered off.
• Weekly cleanup: Every weekend I get an email listing tasks that haven’t been touched in two weeks. It’s not judgmental, just a quiet “hey, these exist”. Sometimes I tackle one, sometimes I delete several that aren’t relevant anymore.
• Voice capture system: I can send audio memos to myself throughout the day. They get automatically transcribed and organized by topic so I can find them later without having to remember exact details.
• Energy-based task sorting: I log my mental state each morning and get matched with appropriate work. Low energy days show simple tasks, high focus days surface the complex stuff.
The biggest change isn’t productivity - it’s that I’m less frustrated with myself. Fewer moments of “how did I forget this again?” The automation handles the remembering so I can focus on actually doing things.
Anyone else using similar approaches for neurodivergent challenges? What’s worked for you?
Your experience resonates deeply with me as I also navigate the challenges of autism and ADHD. I really appreciate how you’ve transformed automation into a supportive framework rather than attempting to conform to neurotypical standards of productivity. I refer to my tools as “cognitive prosthetics,” which effectively supplement areas where my thought processes diverge from the norm.
A significant realization for me was the automation of my hyperfocus sessions. Once I enter concentrated work mode, various systems activate: my phone turns off, distracting websites are blocked, and soothing ambient sounds play. A crucial reminder prompts me to take breaks after three hours, encouraging hydration and movement.
The aspect of self-compassion you highlighted is vital. Previously, I expended so much energy on memory and often felt guilt over forgetfulness. Now, that energy is redirected toward more productive and creative pursuits. Accepting that I require external support is liberating.
Additionally, it’s essential to regularly update these systems. I adjust my automated workflows according to my evolving needs, which has become a standard part of my routine rather than an indication of failure.
This hits home! I’ve been using phone reminders but voice memos are genius. My memory’s terrible so I’m always scrambling to remember random thoughts. Definitely trying that transcription setup - what app do you use? Love how you put it as working WITH your brain instead of fighting it. That’s been my biggest shift too.
I do something similar but with different tools. My biggest issue was task paralysis - I’d know I had stuff to do but couldn’t figure out where to start. So I created what I call “decision-free zones” where everything’s pre-planned through automation. Every Sunday night, my system spits out a simple daily schedule for the week based on my calendar and priorities. Nothing crazy, just “do this at this time.” Takes away the mental load of constantly deciding what’s next, which was honestly more draining than the actual work. I also automated my workspace setup. When I sit down to work, smart plugs flip on my desk lamp, close random browser tabs, and open my task manager. These little environmental triggers tell my brain it’s focus time without me having to remember all the setup stuff. Not having to rely on my working memory for everything has been a game-changer. My therapist said many neurodivergent people benefit from externalizing executive functions, and automation is basically that on steroids.
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