I’m working with an Airtable base that has multiple filtered views set up for different teams. Each view shows only records relevant to that specific team using filters.
The issue I’m running into is when team members try to create new records directly in their filtered view. As soon as they start adding a new entry, it vanishes right away because the filtering criteria isn’t applied quickly enough. The record just disappears with that filtered content warning message.
Is there a way to disable this behavior for newly created entries? I need team members to be able to add records directly in their filtered views rather than using forms. Using groups instead of filters won’t work for my use case.
Since my main table contains thousands of records, I don’t want to direct users there for data entry. I also need to keep certain views restricted to specific team members. Has anyone found a workaround for this?
Had the exact same issue with client projects and restricted views. Create a master template record in each filtered view that remains visible. When team members need to add entries, they can duplicate the template instead of starting fresh. The duplicated record inherits all the filter values, allowing it to stay visible during edits. I pin the template at the top and label it clearly for everyone. This solution resolves the disappearing record issue and maintains organization within their designated views without relying on forms or complex automations.
Been dealing with this exact headache for years across different projects. Records disappear because Airtable runs the filter before you finish entering all the data.
What works for me: set default values in your base schema. Go to table design and add defaults for the key fields your filters use. For team views, create different forms that pre-populate these defaults, then embed those as buttons in each filtered view.
I also use a staging view with looser filters. Team members add records there first - they automatically move to the right filtered view once all required fields are filled. Just set up an automation that triggers when specific fields are completed.
Staging method works great for complex filter logic. Users see their new records right away and don’t get frustrated with the vanishing act.
Hit this same issue with our PM setup. Instead of wrestling with the filter weirdness, I made separate interfaces for each team using the same table. Each interface gets its own record forms with values pre-filled to match their filters. Records show up right away since the interface displays them while you’re creating them, then they automatically sort into the right filtered views after saving. Takes some upfront work but completely fixes the vanishing record headache. Everyone gets their own workspace without juggling complicated views or messing with templates. Really shines when you’ve got thousands of records - interfaces are way faster than filtered table views anyway.
i totally feel ur pain! maybe try an automation to fill the filters when adding a new record? if it’s team specific, it could auto-fill based on who created it. it may not solve everything, but could help with those annoying disappearances.