I am developing a small SaaS application that requires integration with various project management tools like Asana, Trello, Monday.com, and others. Instead of creating individual connections for each tool, I explored using integration platforms to simplify this task.
However, I was taken aback by the pricing. Many services charge around $50 to $70 per organization per month, which feels excessive for smaller companies. With those prices, I could only realistically work with large enterprise clients.
This model would completely leave out small and medium-sized businesses, which is the demographic I aim to serve. I am curious whether these platforms provide discounts for larger volumes or if their focus is primarily on big corporate clients.
Has anyone come across reasonably priced integration services that cater well to project management and task management tools? Or would it be more prudent to develop my own integration solutions from the ground up?
Hit the same wall three years ago building integrations for our client dashboard. Enterprise pricing kills smaller companies.
Latenode works well here - they charge based on usage, not per organization. We used them to connect 8 PM tools and costs stayed reasonable as we scaled.
Try this approach: charge integration setup as a one-time fee instead of monthly. We bill clients $200-500 per tool during onboarding, then they own it. No platform fees eating their budget.
For DIY, use webhooks like mentioned above, plus Postman for API testing and docs. Makes development way smoother.
Don’t support every PM tool on launch. Pick the top 3 your customers actually use and nail those first. Expand based on real demand, not guesswork.
check out automate.io - their starter plan runs about $9/month and handles basic pm integrations well. if ur clients are on office 365, power automate might already be included in their subscription, so that’s free money. for small saas though, i’d do freemium. give basic integrations away free and charge for advanced features. keeps smb clients happy and lowers the entry barrier.
Just went through this myself. Pipedream’s pricing is way better for smaller setups - you get 10k credits free monthly, which covers plenty of basic integrations. Paid plans start at $20. The learning curve isn’t bad if you’re somewhat technical. Also check out n8n - $20/month for cloud or self-host on a small VPS for $10-15 monthly with unlimited workflows. You’ll handle maintenance yourself, but it works great at smaller scale. For PM tools specifically, use webhook-based integrations instead of polling. Most PM platforms support webhooks anyway, and you’ll slash your API calls since you’re not constantly checking for updates. Keeps costs way down.
Building your own integrations might be cheaper than you think, especially for those PM tools. Most platforms have solid REST APIs that aren’t too hard to work with. I faced the same choice last year and built custom integrations for 6 tools instead of paying monthly fees. Took about 3-4 weeks of part-time work upfront, but now I control everything and save money. You could go hybrid - build integrations for your customers’ most-used tools first, then expand later. Asana and Trello have great API docs, so start there. Also check if these integration platforms offer startup pricing or usage-based billing instead of per-org fees.