Hey everyone! I’m new to managing spreadsheets and could use some help. I’m trying to set up a system for our soccer club’s field reservations. Here’s what I’ve done so far:
Created a Google Form for coaches to request field time
Linked the form to a Google Sheet
What I need help with:
Getting the form responses to show up in a ‘raw data’ tab
Automatically copying that info to other tabs based on practice/game type
Making sure coaches can see (but not edit) the main schedule
I tried using a formula suggested by an AI, but it’s not working. Any spreadsheet wizards out there who can point me in the right direction? I’m hoping to get the practice schedule sorted first, then tackle the game schedule.
If someone could explain how to set this up, I think I could figure out the rest. Thanks in advance for any help!
hey harry, i’ve set up something similar for my kid’s team. my tip: check if you already have a ‘form responses’ tab; if not, use IMPORTRANGE. for sorting, try QUERY or FILTER. also, make a view-only IMPORTRANGE sheet for coaches. good luck!
I’ve dealt with a similar setup for our local tennis club, so I might be able to offer some insights. First off, linking your Google Form to a Sheet should automatically create a ‘Form Responses’ tab - that’s your raw data right there. No need to do anything extra.
For automatically copying info to other tabs, you’ll want to use the QUERY function. It’s powerful and can filter data based on criteria. Something like:
=QUERY(‘Form Responses’!A:Z, “SELECT * WHERE Col4 = ‘Practice’”)
Replace ‘Practice’ with whatever column and value you’re filtering for.
As for letting coaches view but not edit, you can set the sharing permissions to ‘View only’ for the main schedule tab. Keep a separate tab for editing that only you have access to.
Hope this helps get you started. Let me know if you need more specifics on implementation.
Having managed reservations for a community center, I can relate to your challenge. Here’s a streamlined approach:
For automatic data population, utilize the IMPORTRANGE function to pull data from your ‘raw data’ tab to other sheets. This keeps everything interconnected.
To segment by practice/game type, employ FILTER or QUERY functions. They’ll sort your data based on specific criteria.
Regarding coach access, create a separate view-only sheet that pulls data from your main sheet. Use IMPORTRANGE again here. This way, coaches see real-time updates without editing privileges.
Remember to regularly audit your setup to ensure data integrity. It might take some trial and error, but once you’ve got it running smoothly, it’ll save you countless hours. Good luck with your soccer club management!