Hey everyone! I’m trying to streamline my sales process using Apollo and HubSpot. Right now I’m manually pushing leads from Apollo to HubSpot each week. It’s a bit of a hassle.
Here’s what I do:
- Get leads from Apollo saved searches
- Use workflows to put them in lists
- Push the list to HubSpot weekly
- Delete and refresh the list
- Use filters to avoid duplicates
In HubSpot, I’ve got a smart list that automatically adds leads to sequences. But I can’t figure out how to make the weekly push from Apollo to HubSpot automatic. Apollo’s workflows don’t seem to have this option.
Does anyone know a way to fully automate this process? I’m open to using other tools or scripts if needed. Thanks for any suggestions!
Having faced similar challenges, I found that implementing a custom integration using Apollo and HubSpot APIs proved highly effective. This approach requires some coding knowledge or assistance from a developer, but it offers unparalleled flexibility.
By leveraging Apollo’s API to fetch leads from saved searches and HubSpot’s API to create or update contacts, you can create a script that runs on a set schedule (e.g., weekly via a cron job). This script can handle deduplication, field mapping, and even custom logic specific to your sales process.
While the initial setup is more involved than using a third-party tool, it eliminates ongoing subscription costs and provides complete control over the data flow. This method also allows for easy scalability and customization as your needs evolve.
I’ve been in a similar situation, and I found that using Zapier can be a game-changer for automating this process.
It allows you to create a ‘zap’ that connects Apollo and HubSpot, essentially acting as a bridge between the two platforms. When new leads are added to an Apollo saved search, the zap triggers and automatically pushes these leads into HubSpot. This can be set to run on a set schedule or in real-time, complete with filters to prevent duplicates and field mappings to ensure data integrity.
Although it requires some initial setup—and possibly a paid plan depending on the volume—the benefits of streamlining your process are well worth it.
hey, have u tried looking into Make (formerly Integromat)? its pretty slick for connecting diff apps. u can set up a scenario that grabs leads from Apollo and pushes em to HubSpot automatically. its got a nice visual interface too, so u dont need to be a coding wizard. might be worth checkin out!