Hey everyone, I just set up a cool system to pull out invoice details automatically. It’s pretty neat! I used this AI thing called Rossum and connected it with Zapier. Took me a couple hours, but now it’s saving me tons of time.
Here’s what I did:
Set up Rossum to read invoices
Told it what info to look for (like item names, amounts, prices)
Fed it some sample invoices to learn from
Used Zapier to send the data to Airtable
I even added some extra stuff:
It grabs invoices right from my Google Drive
Sends me a message on Slack when it’s done
You could probably hook it up to your accounting software too. It’s way better than doing it all by hand. If you deal with lots of invoices, you should give it a try!
I’ve been using a similar setup for about 6 months now, and it’s been a game-changer for our accounts payable process. Rossum’s accuracy has been impressive - we’re seeing about 95% accuracy on most fields. That said, we still do spot checks, especially on high-value invoices or new vendors.
As for pricing, it depends on your volume. We’re on a mid-tier plan that costs around $200/month for Rossum, and we use the Professional Zapier plan at $49/month. It’s not cheap, but the time savings more than justify the cost for us. We’ve cut our invoice processing time by about 70%.
One tip: spend time training Rossum on your specific invoice formats. The more examples you give it, the better it gets. Also, set up some validation rules in your workflow to catch any obvious errors. It’s not perfect, but it’s a massive improvement over manual data entry.
thats awesome ethan! i’ve been looking for something like this. how accurate is rossum? do u ever have to double-check the data it pulls out? i’m worried about mistakes slipping thru if i automate everything. also, whats the pricing like for rossum and zapier? thanks for sharing ur setup!
I implemented a similar system using UiPath for RPA and Google Cloud Vision API for OCR. It’s been incredibly effective, reducing our invoice processing time by about 80%. The initial setup was more complex than Rossum, but it offered greater customization for our specific needs.
One crucial aspect we focused on was error handling. We built in multiple validation checks and a human review step for any anomalies detected. This has kept our accuracy rate high while still reaping the benefits of automation.
Cost-wise, it’s more expensive upfront but cheaper in the long run for high volume processing. If you’re handling thousands of invoices monthly, it might be worth exploring. Just be prepared for a steeper learning curve and more maintenance overhead compared to the Rossum/Zapier combo.
I’ve set up something similar with Latenode pulling invoice data, then sending it straight into my finance sheet. Worked great once I tweaked the OCR part a bit. If you’re dealing with different currencies or teams abroad, this setup can also help Optimize International Transactions without extra tools cluttering the process.