Hey everyone! I’ve come up with a cool way to streamline my workflow. I’m using AI to turn work emails into tasks in my favorite app. It’s super simple and works like a charm.
Here’s the gist:
I forward important emails to a special Gmail address
Zapier’s AI reads the email and pulls out the key info
It creates a neat task summary with all the important bits
The summary gets sent to my task app automatically
The best part? It handles long threads and messy emails like a pro. In seconds, I get a clean task with the main points, people involved, and even an urgency rating.
I’m no tech whiz, but I set this up in minutes. It’s been a game-changer for keeping on top of things.
Has anyone else tried something like this? Any ideas to make it even better? I’d love to hear your thoughts!
Wow, that’s a fantastic setup you’ve got there, lucasg! I’ve been experimenting with something similar, but your approach sounds much more refined. In my case, I’ve been using IFTTT to forward specific emails to Todoist, but it’s not nearly as sophisticated as what you’ve described.
One thing I’ve found helpful is adding a quick voice note to my tasks. Sometimes, I’ll have additional context or ideas that don’t make it into the email, so I use my phone’s voice-to-text feature to add a brief audio note to the task. It’s been a real time-saver when I’m on the go.
Have you considered integrating this with your calendar? I’d be curious to see if you could automatically schedule time blocks for these tasks based on their urgency. That could take your productivity to the next level.
Thanks for sharing your workflow – it’s given me some great ideas to improve my own system!
I’ve implemented a similar system using Microsoft Power Automate and it’s been a game-changer. One enhancement I’ve found useful is categorizing tasks based on project or department keywords in the email. This automatically sorts incoming tasks into the appropriate project boards or lists.
Another tip: I’ve set up a weekly review process where the AI summarizes all tasks created that week, highlighting any overdue or high-priority items. This gives me a bird’s-eye view of my workload and helps with prioritization.
For those concerned about security, I recommend setting up strict filters to ensure only work-related emails from trusted senders trigger the automation. This prevents sensitive information from being processed unnecessarily.
Have you considered integrating this with time tracking? It could provide valuable insights into how much time you’re spending on different types of tasks or projects.
dude, that’s sick! i’ve been tryin to get my email game on point too. have u thought about usin AI to auto-reply to some emails? could save u even more time. maybe it could draft responses based on ur past emails n u just gotta approve em. just a thought, might be worth checkin out!