I want to create a smart assistant that can chat with me about everything stored in my Notion database. The idea is to have it connect to my notes, to-do lists, schedule, and emails so it can help me stay organized and remember things.
Currently I’m using Notion every day to keep track of my thoughts, contacts, projects, and audio recordings. Here’s what I’m hoping to build:
Record voice messages that get automatically converted to text and saved in the correct Notion page
Ask things like “how am I feeling this month?” or “what happened in my schedule yesterday?”
Let GPT help me develop thoughts or turn quick notes into full journal entries
Set it up with n8n and connect it to Telegram or text messages for mobile access
Has anyone created something similar? I’m curious about the technical setup and whether this kind of integration actually works well in practice.
I actually prototyped this exact workflow last year but ran into some interesting quirks that made me adjust my approach. The voice recording integration works well through n8n, but I found that GPT sometimes struggled with understanding the relationship between different Notion database entries without proper context mapping. What helped was creating a preprocessing step that pulls related entries based on tags or dates before sending everything to GPT. For the mood tracking queries, I ended up storing responses in a standardized format with numerical scales alongside the text, which made monthly summaries much more accurate. The mobile access through Telegram is solid, though I noticed response times can vary significantly depending on how much data GPT needs to process from your Notion workspace. One unexpected benefit was that having everything connected actually improved how I structure my notes since I knew the AI would be reading them later.
I built something quite similar about six months ago and it’s been working surprisingly well. The key challenge was getting the data structure right in Notion - you need consistent properties across your databases for GPT to understand the context properly. For the voice-to-text part, I used Whisper API through n8n which handles the transcription before sending to Notion. The setup with Telegram works great for mobile access, though I found adding a simple authentication step necessary since you’re exposing your personal data. One thing that really improved the experience was creating specific prompt templates for different query types - like having separate flows for schedule queries versus mood tracking. The retrieval can get slow with large databases so consider implementing some basic filtering based on date ranges or categories.
omg that’s awesome! i’m working on similar stuff too, but those apis can be a pain. did u face any issues with rate limits on notion or openai? i feel like that could be a headache down the road.