Creating Discord Embed Messages from Google Sheets via Zapier Integration

Other Questions Airtable
1

Need help with formatting Discord messages through automation

I’m working on connecting my Google Sheets form responses to a Discord channel using Zapier. The basic integration works fine and sends plain text messages to my server, but I want to make the output look more professional.

Right now when someone submits the form, it just posts a simple text message in Discord. What I really want is to create those nice embedded messages with colored borders and organized fields that look much cleaner.

I’ve seen other servers use these fancy embedded messages and they look way better than plain text. The embedded format would make it easier for my community members to read the form submissions.

Is there a way to configure the Zapier Discord integration to send embedded messages instead of regular text? Do I need to use custom JSON formatting or is there a simpler option in the Zapier interface?

2

Been there with Discord automation projects. JSON works but gets messy fast if you’re not comfortable with it.

What saved me time - use Zapier’s formatter tools first. Set up a “Formatter by Zapier” step between your Google Sheets trigger and Discord action. Clean up your data and build the embed structure piece by piece.

For Discord, use the webhook option, not basic send message. Structure the webhook body like this:

{
  "embeds": [{
    "title": "New Form Submission",
    "description": "Brief summary here",
    "color": 3447003,
    "fields": [
      {"name": "Name", "value": "{{your_sheets_field}}", "inline": true},
      {"name": "Email", "value": "{{another_field}}", "inline": true}
    ]
  }]
}

I test the JSON in Discord’s developer portal first before plugging it into Zapier. Makes debugging way easier when stuff breaks.

One gotcha - empty form fields can make the embed fail. Add filter steps in Zapier to handle blank responses.

3

I’m dealing with the same issue on my project management setup. Skip the manual JSON headache - use Zapier’s Code step instead to build the embed structure dynamically. Way more flexible when you’re working with changing form data. Just write a simple JavaScript function that grabs your Google Sheets values and builds the embed object on the fly. You can throw in conditional logic too - I set urgent submissions to show red embeds and regular ones blue. Plus it automatically skips empty fields and handles data validation before hitting Discord. The webhook URL goes in a separate Zapier webhook step that takes the formatted JSON from your code. This scales much better when you need to tweak the embed structure or add new form fields later without rebuilding the whole JSON template.

4

Yes, you can format Discord embeds through Zapier, but you’ll need to use webhooks instead of the standard Discord action. I hit this same issue when automating form submissions for our project workflow. Grab your channel’s webhook URL from Discord server settings, then use Zapier’s webhook action. Set the content type to application/json and put the embed object in the request body with your Google Sheets data mapped to the fields you want. Heads up - Discord colors need to be decimal, not hex. So for blue borders, use 3447003 instead of #5865F2. Also watch out for empty form fields since Discord webhooks get cranky with null values in embeds. The difference is huge compared to plain text. Way cleaner and more professional for community announcements.

5

I dealt with this exact issue when setting up auto notifications for our gaming community. Ditch Zapier’s basic Discord action and use “Send Channel Message (Custom)” instead - you get way more control over formatting. You’ll build the embed with JSON in the message field. Basic structure is an “embeds” array with objects for “title”, “description”, “color”, and “fields”. Map your Google Sheets data to different embed fields using Zapier’s dynamic content. For colors, Discord wants decimal codes, so convert any hex colors you’re using. I organize form data into embed fields with “name” and “value” pairs - much cleaner than stuffing everything in the description. Watch Discord’s character limits though. Titles cap at 256 characters, field values at 1024. If your form responses go over, the webhook breaks.

6

Discord webhooks r tricky, but here’s my shortcut. Don’t build JSON from scratch - create a test embed first using Carl-bot or Dyno. Right-click the embed, inspect element, and grab the exact JSON structure. Copy that into Zapier and swap the static text with ur Google Sheets variables. Saves u from guessing syntax and debugging webhook errors.