How can I set up automated email notifications for task completion in Google Sheets?

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1

Hi everyone!

I’m trying to create a script for my Google Sheet that sends automatic emails when tasks are marked as done. Here’s what I want to do:

  1. Use the ‘Your Name’ column as an identifier
  2. Link each name to an email address
  3. When someone puts an ‘x’ in the ‘Completed’ column, the script should send an email to the person who originally requested the task

My sheet is in Spanish, but the columns are pretty straightforward. I’ve got ‘Your Name’, ‘Task Description’, and ‘Completed’ columns.

Has anyone done something like this before? Any tips on how to get started or what functions I should look into? I’m new to Google Scripts, so any help would be awesome!

Thanks in advance!

2

hey there! i’ve done something similar before. u can use Google Apps Script to set this up. basically, u need to create a script that triggers when someone edits the ‘Completed’ column. it’ll check if the value is ‘x’, then grab the name and task info, and send an email. u’ll need to set up a way to match names to emails tho. good luck!

3

I’ve implemented a similar system for my team’s project tracking. Here’s what worked for us:

We used Google Apps Script to create a function that triggers when the ‘Completed’ column is edited. The script checks for an ‘x’, then pulls the requester’s name and task details from the row.

For email mapping, we set up a separate sheet with names and corresponding email addresses. The script references this to find the correct email for each name.

One crucial tip: add error handling for cases where emails aren’t found or can’t be sent. This saved us from numerous issues down the line.

Consider adding a timestamp column that auto-fills when a task is marked complete. It’s proven invaluable for our reporting needs.

If you need more specific guidance on the script, feel free to ask. It’s straightforward once you grasp the basics.

4

I’ve actually implemented something similar for my team’s project tracking sheet. Here’s what worked for us:

We used Google Apps Script to create a custom function that triggers when the ‘Completed’ column is edited. The script checks if an ‘x’ is entered, then pulls the requester’s name and task details from the row.

For email mapping, we created a separate sheet with names and corresponding email addresses. The script references this to find the right email for each name.

One tip: Add error handling for cases where emails aren’t found or can’t be sent. It saved us some headaches later on.

Also, consider adding a timestamp column that auto-fills when a task is marked complete. It’s been super helpful for our reporting.

Let me know if you need more specific guidance on the script. It’s pretty straightforward once you get the hang of it!