Hey everyone, I’m trying to set up a Zapier action that sends out emails with random content. I’m not sure where to store the HTML for the email bodies. Maybe Google Sheets or Knack would work?
The main issue I’m facing is figuring out how to make Zapier grab a random record from wherever I end up storing the content. I’ve been scratching my head over this for a while now.
Has anyone tackled a similar project before? I’d really appreciate any tips or tricks you might have. Thanks in advance for your help!
I’ve tackled a similar challenge and found that using Airtable as a content repository works wonders. It’s flexible, scalable, and plays nicely with Zapier. For fetching random entries, you can utilize Zapier’s ‘Find Record’ action with Airtable, setting the ‘Sort’ to ‘Random’.
A pro tip: implement a ‘counter’ field in your Airtable base. Each time Zapier fetches a record, increment this counter. Then, use Zapier’s built-in ‘Filter’ step to only select records with the lowest count. This ensures even distribution and prevents overuse of certain entries.
Also, consider batching your content into themed sets. This allows for more controlled randomness, ensuring your emails maintain a coherent structure while still offering variety. Good luck with your project!
I’ve found that using Airtable for content storage works exceptionally well for this type of setup. It offers a robust API that Zapier can easily interact with. For retrieving random entries, you can leverage Zapier’s ‘Find Record’ action with Airtable, setting the ‘Sort’ parameter to ‘Random’. This approach ensures a truly random selection each time the Zap runs.
One additional tip: consider implementing a tracking system within your database to prevent repeat selections. This can be achieved by adding a ‘Last Sent’ date field and using Zapier filters to exclude recently used entries, ensuring variety in your email content.
hey emmat83, i’ve done smthing similar before. for storing content, airtable works great! it’s user-friendly and integrates well w/ zapier. to grab random entries, you can use the ‘Find Record’ action in zapier and set the ‘Sort’ to ‘Random’. that should do the trick! lmk if u need more help