Hey everyone, I’m having trouble with my Zapier setup. I’ve got a zap that sends a Slack message when someone adds a file to a specific Google Drive folder. It works, but there’s a snag. When someone uploads multiple files at once, I get bombarded with notifications. For example, if 10 files go up, I get 10 separate Slack messages. That’s way too much noise! What I’m trying to figure out is how to get just one notification per day, no matter how many files are uploaded. I’ve played around with different actions in Zapier, but I can’t seem to crack it. Has anyone dealt with this before? Any tips on how to group these notifications or limit them to once daily would be super helpful. Thanks in advance!
I’ve faced this exact problem and found a solution that works wonders. Here’s what I did:
Set up a ‘Delay’ step in your Zap right after the Google Drive trigger. Configure it to wait for about 15 minutes. This gives time for multiple files to be uploaded in one go.
After the delay, use a ‘Search Drive’ action to find all files added in the last 15 minutes.
Then, use the ‘Utilities’ action to format the file names into a single list.
Finally, send one Slack message with this compiled list.
This approach bundles multiple uploads into a single notification, reducing Slack clutter while keeping you updated. It’s been a game-changer for my team’s workflow.
The setup takes a bit of time, but it’s well worth the effort. Let me know if you need any clarification on the steps!
I’ve encountered a similar issue before, and I found a workaround that might help. Instead of triggering the Zap directly from Google Drive, set up a scheduled Zap to run once daily. Use the ‘Find File in Google Drive’ action to search for files added within the last 24 hours. Then, use Zapier’s Formatter to aggregate the file names into a single list. Finally, send one Slack message with this compiled list. This approach consolidates multiple uploads into a single daily notification, reducing noise while keeping you informed. It requires a bit more setup, but it’s worth it for the improved workflow. Hope this helps!
hey, i’ve got a trick for ya. use zapier’s storage feature to keep track of uploads. set a daily zap that checks the storage, compiles a list of new files, and sends ONE slack msg. it’ll reset the storage after. works like a charm for me. lmk if u need more details!