I’m trying to set up an automated workflow that will grab several rows from my Airtable base and add them to a Google Sheets document. The tricky part is that I only want to pull records where a specific checkbox field is marked as true.
My goal is to build a Zapier workflow that scans through my entire Airtable and finds any row where the status column shows ‘Yes’, then copies those rows over to my spreadsheet automatically.
I reached out to Zapier support and they mentioned this would require using their custom code feature, but I don’t have much programming experience. Has anyone here successfully built something similar? I’m looking for guidance on the coding approach or maybe there’s an existing solution I haven’t found yet.
Would really appreciate any tips or examples you might have. Thanks in advance for the help!
I went through something similar last year and ended up using a two-step approach that worked really well. Set your Zapier trigger to “New Record in View” in Airtable and create a dedicated view that filters for your checkbox = true condition. This eliminates the need for custom code entirely. The key thing I learned is to use Google Sheets “Create Spreadsheet Row” action inside a looping mechanism rather than trying to batch everything at once. Zapier will automatically handle each qualifying record as it appears in your filtered view. The setup takes maybe 15 minutes and I’ve had it running reliably for months now processing anywhere from 5 to 50 records per day. Make sure to test with a small dataset first to verify your field mappings are correct before scaling up.
Skip the complex Zapier setup entirely and use Airtable’s built-in sync feature with Google Sheets. I implemented this for our team’s project tracking last year and it’s been bulletproof.
Go to your Airtable base, create a filtered view showing only records where your checkbox is true, then use Airtable’s native Google Sheets sync. It automatically updates whenever records change and handles multiple rows without any scripting headaches.
The sync runs every 5 minutes and you can map fields exactly how you want them. Way more reliable than Zapier’s custom code approach, especially when dealing with bulk transfers.
If you need more control over the automation logic, this video breaks down some advanced filtering techniques that might help:
Only downside is you’re limited to one-way sync from Airtable to Sheets, but sounds like that’s exactly what you need anyway.
Actually ran into this exact same scenario about six months ago when migrating project data between platforms. Instead of jumping straight to custom code, I’d suggest trying the “Find records” action in Zapier first - it’s much more straightforward than coding and handles filtering quite well. Set up your trigger to use Airtable’s “Find records” with a filter formula like {Status} = 'Yes' which will only return the rows you need. Then use Google Sheets “Create multiple spreadsheet rows” action to batch insert them all at once. This approach worked perfectly for my setup and processes around 50-100 records without any issues. The main limitation is that you’ll need to map each field individually, but it’s still way easier than writing custom JavaScript. Only time I’d recommend the code route is if you need complex data transformations during the transfer process.
honestly zapier’s batch operations can be tricky but theres another workaround - use airtable’s view feature to create a filtered view showing only your ‘yes’ records, then set up zapier to trigger on that specific view instead of the whole base. way simpler than coding and you dont need the find records action either.
