Hey everyone! I’ve been using HubSpot mainly for customer relationship management and marketing campaigns, but lately I’m wondering if it could work for organizing projects too.
My team needs something that can handle task assignments, deadline tracking, and keeping everyone on the same page. Since we already have HubSpot, it would be awesome if we could use it instead of getting another tool.
Has anyone here tried running projects through HubSpot? I’m specifically curious about how well it handles team workflows and project timelines. Or should I stick to using it just for sales and marketing stuff and look elsewhere for project organization?
Any insights would be really helpful!
hubspot’s project management is kinda clunky, used it once and ran into loads of issues. tasks are barebones and the timeline view is not great. ended up going back to legit PM tools, even tho the integration woulda been nice.
Made this exact switch six months ago - it’s worked better than expected. The trick is using HubSpot’s task management with their deal pipeline to track project phases. I create custom properties for project status, assign tasks to team members, and use the activity feed to keep all communication tied to specific deliverables. The reporting dashboard gives solid visibility into what everyone’s working on. But there are downsides - the Gantt charts aren’t great compared to real project management tools, and tracking task dependencies gets messy fast. For small teams with simple projects, it’s worth it to avoid juggling multiple platforms. But if you’ve got complex project hierarchies or need serious resource allocation features, you’ll hit its limits pretty quick.
Depends on your project complexity and team size. I used HubSpot for marketing projects for eight months - it’s decent when you need everything centralized for client-facing work. The workflow automation helped with approvals and client updates. But here’s the thing: it doesn’t scale well. Once you hit 15+ active projects or need detailed resource planning, you’ll feel the limits. Search gets sluggish and cross-project reporting becomes a mess. We made it work using custom objects for project templates, but that took forever to set up. It might work if your projects are straightforward with clear phases and lots of external stakeholders. But honestly? The time you’ll spend creating workarounds usually isn’t worth it - you’re better off just getting real project management software.
Been there, done that - don’t do it. We tried using HubSpot for project management for three months because the data sync looked convenient. Big mistake. Sure, contact management works fine for client projects, but internal coordination becomes a total mess. You’ll waste more time creating workarounds than actually managing anything. Reporting’s okay but forget getting detailed task insights without major hassle. The final straw was resource allocation across projects - HubSpot simply can’t handle capacity planning. Skip the headache. Use HubSpot for what it’s good at and get real project management software. Trust me, dealing with separate tools beats the productivity nightmare you’ll create trying to force this.
I’ve used HubSpot for projects for about a year - it works but you’ll need workarounds. The best hack I found is using the deals pipeline as project stages. Each project becomes a deal that moves through custom phases: Planning, In Progress, Review, Complete. Contact associations handle stakeholders well, and the notes section keeps everything in one place. But here’s the problem - time tracking is basically nonexistent, which killed us on billing. Plus notifications get crazy when you’re juggling multiple projects. We ended up using HubSpot for client communication and big-picture tracking, but still needed another tool for internal tasks and scheduling. Bottom line: it’s good if your projects are relationship-heavy, not so much if they’re task-heavy.