Hey everyone,
I’m stuck and could use some help. I want to set up a system that does the following:
- Takes info from a Google Sheet (band name, manager details, etc.)
- Uses ChatGPT to write a custom pitch email
- Saves the draft in Monday.com CRM
- Creates follow-up emails if no response
This should happen automatically when my team adds new data to the sheet. I’ve tried to figure it out myself, but no luck.
I’m willing to pay $500-$1000 for someone who can:
- Set this up using Zapier
- Write really good prompts for ChatGPT
- Make the pitch emails as effective as possible
Any AI and automation experts out there who can help? Let me know if you need more details. Thanks!
I’ve implemented a similar system for my marketing agency, and I can offer some insights. Zapier is indeed a good choice for this automation, but you might want to consider Make (formerly Integromat) as well. It offers more flexibility and can be more cost-effective for complex workflows.
For the ChatGPT prompts, focus on creating a template that includes placeholders for the band and manager details. Then, craft a series of instructions that guide the AI to write in a style that matches your brand voice and includes key selling points.
One crucial aspect often overlooked is email deliverability. Ensure your system includes steps to warm up new email addresses and monitor spam scores. This will significantly improve your chances of reaching the intended recipients.
Lastly, consider implementing A/B testing for your email templates to continuously improve your conversion rates. Good luck with your project!
As someone who’s been in the music industry for over a decade, I can tell you that automating pitch emails is a game-changer. I’ve used a similar setup for my indie label, and it’s boosted our outreach efficiency by at least 50%.
One tip I’d add: consider incorporating sentiment analysis into your follow-up system. We use a tool that scans responses for positive or negative sentiment, which helps prioritize follow-ups and adjust our approach accordingly.
Also, don’t underestimate the power of personalization beyond just band names and manager details. Try to pull in recent news or achievements about the band from their social media or press releases. This level of detail in your pitches can significantly increase your response rates.
Lastly, make sure your system has some built-in safeguards to prevent sending duplicate pitches to the same contact. Nothing ruins credibility faster than spamming industry professionals with repeated emails. Good luck with your project!
hey, i’ve done something similar for my band. zapier works great, but make sure ur prompts are specific. include band genre, recent achievements, and target audience. for follow-ups, set different intervals like 3, 7, 14 days.
pro tip: use email tracking to see who’s opening ur emails. helps prioritize follow-ups. good luck with ur project!