I’m working on setting up an automated system that runs a Twilio Studio workflow once per day. Here’s what I have working manually:
Current Setup:
My Google Sheets has a tab called “ContactData” with two columns: “Mobile” and “MessageContent”
I created a Google Apps Script that manually triggers my Twilio Studio flow when I click it
The script passes each mobile number and their personalized message content to start the flow
When people reply to the SMS, my Twilio flow has webhook code that saves responses to a second sheet tab
The Problem:
I want to automate this daily using Zapier’s scheduler but I’m stuck on the configuration. I can see how to connect individual services like Google Sheets to Twilio or Schedule to Twilio, but I can’t figure out how to make the scheduler pull data from my spreadsheet and use that data to start the Twilio Studio flow.
Has anyone successfully set up this type of multi-step automation? Should I be looking at different automation tools instead of Zapier?
Had the same issue but took a different approach. Instead of making Zapier loop through rows, I tweaked my Google Apps Script to work with Zapier’s webhook trigger. Set Zapier’s daily schedule to hit a webhook URL that calls your existing Apps Script function. Your script still pulls all ContactData rows and triggers Twilio Studio for each one, but Zapier just kicks it off once daily. Way cleaner than managing row iterations in Zapier and you dodge those task limits. Plus the webhook gives you better error handling - your script can retry failed Twilio calls without burning extra Zapier tasks.
actually, check out n8n instead - it’s free and handles this workflow way better than zapier. the google sheets node pulls all your contact data at once, then you can loop through each row to trigger twilio studio. i’ve used it for similar stuff and never hit task limits like zapier has. takes more setup work, but once it’s running it’s rock solid.
I just dealt with this exact problem! Zapier’s multi-step workflows work great for this. Set up ‘Schedule by Zapier’ as your trigger, then use Google Sheets ‘Find Many Spreadsheet Rows’ to grab your data. The tricky part is processing each row - you’ll need ‘Formatter by Zapier’ to loop through and send SMS messages to Twilio Studio for each contact. I looked at Make.com first but Zapier’s way more reliable for daily automation. Just watch out - big contact lists will burn through your task quota fast.