I’m looking for inspiration from fellow n8n users about the most useful automations you’ve created.
I recently set up a workflow that helps me manage my spending habits. Here’s how it works:
I snap a photo of any receipt after shopping
Upload the image to a dedicated Telegram bot
n8n automatically processes the photo using OCR technology
The extracted information gets saved to my Google Sheets budget tracker
This setup has made expense tracking so much easier compared to manual entry. I’m curious about what creative workflows others have built with n8n. What automation has had the biggest impact on your productivity or daily tasks?
I built something similar for email management - total game changer for my inbox. My n8n workflow watches incoming emails and sorts them by sender patterns and keywords, then sends important ones to different Slack channels based on urgency. Bills hit one channel, work stuff goes to another, personal emails get filtered separately. The killer feature? I added a condition that flags emails with phrases like “urgent” or “deadline” - those push straight to my phone as notifications. Before automating this, I’d waste an hour daily just sorting emails and constantly missed important stuff buried under promotional junk. Now everything’s pre-sorted and I can actually focus on responding instead of managing the mess.
my fav automation is a morng routine tracker too! n8n combines weather and my calendar to send me a msg on tg at 7am. it even adjusts my thermostat and turns on lights for early meetings! simple but way easier than switching apps.
Game changer for me was automating client updates across all my platforms. When I change a project status in Monday.com, n8n kicks off a chain reaction - updates the Notion database, fires off progress reports to clients, and drops updates in our Discord. But here’s the real win: when a project hits “complete,” it auto-generates an invoice in FreshBooks and emails it straight to the client. I used to waste entire Friday afternoons syncing data between four different tools and hunting down billing stuff. Now it all just works, and clients love getting updates without me scrambling to remember who needs what. This setup handles about 15 hours of weekly admin that used to kill my actual work time.