I usually don’t create calendar invitations for meetings unless someone asks me to do it. But recently, I’ve encountered situations where professors and other busy individuals overlooked our scheduled Zoom calls and missed them entirely. I was left waiting alone. Now, I’m considering that sending calendar invitations might help prevent these no-shows. It would automatically put the meeting in their calendars, allowing for reminders to be sent. I’m curious if this is a practice I should adopt for every meeting I organize. What do you think is the best approach? Do most people anticipate receiving calendar invitations, even for casual meetings?
Calendar invites are standard now, and for good reason. I learned this after several important calls fell through the cracks. Even organized people forget verbal commitments when juggling multiple priorities. The automatic reminders alone make it worth it - most apps ping you 15 minutes before. What convinced me was tracking my meeting success rates. Without invites, I saw 20-30% no-shows or last-minute reschedules. With invites, that dropped to 5%. The thirty seconds to send one beats sitting in an empty Zoom room. Most professionals expect them anyway, so you’re actually helping people manage their time better.