Hey everyone, I wanted to share a heads-up about Notion’s free plan. We’ve been using it for a while now, but recently hit a snag that might affect others too.
Turns out, there are some new rules about the 1000 block limit for free workspaces with multiple members. Here’s what we found out:
You can’t see how many blocks you’re using anymore.
Deleting stuff only frees up space until you hit 1000 blocks. After that, you’re stuck.
The 30-day trash auto-delete doesn’t seem to work right.
We ended up having to contact support because we couldn’t add anything new, even after clearing out the trash. They confirmed these changes.
So, if you’re on the free plan, keep an eye out. You might suddenly find yourself needing to upgrade or remove members to keep using Notion.
Has anyone else run into this? Any tips for managing block usage without being able to see the count?
I’ve been in a similar boat with Notion’s free plan changes. It’s definitely caught a few teams off guard. From my experience, one thing that’s helped is being really strategic about how we structure our content. We’ve started using more linked databases instead of inline content, which seems to use fewer blocks overall. Also, we’ve made it a habit to regularly archive old or unused pages into a separate workspace. It’s not perfect, but it’s helped us stay under the limit so far.
Another tip: we’ve found that images and embeds eat up blocks quickly, so we’re more selective about what we include now. For tracking, we’ve started doing manual ‘block audits’ every couple of weeks, where we go through and estimate our usage based on page counts and complexity. It’s time-consuming, but it’s kept us from hitting that wall unexpectedly.
If you’re close to the limit, it might be worth considering a paid plan for just one team member who can then share access with others. Not ideal, but sometimes it’s the most cost-effective solution for small teams.
I’ve encountered similar issues with Notion’s free plan recently. It’s frustrating not being able to track block usage effectively. One workaround I’ve found is to periodically export your workspace as Markdown files. This gives you a rough idea of content volume, though it’s not a perfect solution. For small teams, I’d suggest designating one person to manage content and regularly audit pages. Additionally, consider breaking larger documents into separate pages to potentially reduce block count. If Notion’s limitations become too restrictive, you might want to explore open-source alternatives like AppFlowy or AFFiNE, which offer similar functionality without these constraints.
wow, that’s rough. didn’t know bout these notion updates.
we’ve been using it for our startup and this is worrisome. does anyone have a workaround to track blocks without a visible counter? maybe some external tool? i might consider alternatives soon.