Hey everyone, we’re dealing with a tricky email situation at work. Our top folks are getting bombarded with weird messages from free email accounts. Some are asking for cash, others are kinda scary. The problem is:
- These senders keep making new accounts when we block them
- We still need to let some legit emails from free providers through
- Our spam filters aren’t catching these because they’re not exactly spam
We’re all about Microsoft here. Got Exchange and Defender, but no fancy email filtering services. Might consider one if it’s worth it.
Anyone have ideas on how to handle this? It’s driving us nuts! Thanks for any help you can give!
I feel your pain with those pesky emails! In my experience, a multi-layered approach works best. First off, tweaking Exchange transport rules can do wonders. You can set up filters for specific patterns or keywords without blocking all free email providers. It takes some trial and error, but it’s worth it.
Another thing that helped us was implementing DMARC and SPF. It’s a bit technical to set up, but it really cuts down on spoofed emails. Plus, it doesn’t interfere with legitimate messages from free providers.
Don’t underestimate user training either. We started a monthly ‘Spot the Scam’ challenge, and it’s surprising how much it’s improved awareness. People are now our first line of defense.
Lastly, if budget allows, some third-party email security services integrate seamlessly with Microsoft and offer more advanced filtering. They’re not cheap, but the peace of mind might be worth it. Hope this helps!
hey there, have you tried playing with exchange’s transport rules? you can set up some fancy filtering based on sender domains or sketchy keywords. it’s not perfect, but it might catch some of those pesky emails. also, don’t forget to keep your users in the loop - teach em how to spot the fishy stuff. good luck!
Have you considered implementing DMARC and SPF protocols? These can significantly reduce spoofed emails from free providers. They verify sender authenticity, which is crucial for your situation. Additionally, you might want to explore some of the more advanced features in Exchange. There’s a way to set up content filtering that can catch suspicious keywords or patterns without blocking all free email accounts. It takes some fine-tuning, but it could be a game-changer. If you’re open to third-party solutions, there are some excellent cloud-based email security services that integrate well with Microsoft environments. They often offer more sophisticated filtering options than what’s built into Exchange. Just a thought if you’re hitting the limits of your current setup.