Hey everyone! I just finished crunching the numbers for my Notion consultancy business and thought I’d share a breakdown of my yearly expenses. It’s pretty eye-opening!
First off, don’t freak out about the total. You definitely don’t need to spend this much when starting out. I’ve been at this for a while and I’m growing my team, so costs are higher than usual.
Here’s a quick rundown of where my money went:
Subscriptions: About 42% of my budget ($11,107)
Professional Services: Around 45% ($11,892)
Courses and Learning: Less than 1% ($185)
Hardware and Equipment: 5% ($1,339)
AI Tools: Nearly 4% ($997)
Website and Domains: 2% ($544)
Miscellaneous: Under 1% ($196)
Some standout expenses:
ConvertKit for newsletters: $3,630
Web hosting: $1,440
Video editor: $4,725
Team member: $5,167
Various AI tools: $996 total
I’m curious what tools and services other consultants are using. What are your must-haves? Any money-saving tips? Let’s chat about optimizing our business expenses!
As a Notion consultant myself, I appreciate you sharing these insights, HappyDancer99. Your breakdown highlights the real costs of running a consultancy at scale.
One area where I’ve found significant savings is in professional services. Instead of hiring a dedicated video editor, I’ve invested time in learning basic video editing skills. While it initially took longer, it’s now saved me thousands annually.
For subscriptions, I’ve found great value in annual plans rather than monthly. Many services offer substantial discounts for yearly commitments, which has helped reduce my overall costs.
Regarding AI tools, I’m curious which ones you’ve found most valuable. I’ve been experimenting with GPT-based assistants for content creation and client communication, which has boosted my productivity without breaking the bank.
Lastly, don’t underestimate the power of strategic partnerships. Collaborating with complementary businesses has allowed me to offer more services without incurring additional overhead costs.
wow, thats a lot of expenses! i run a smaller operation but still have some insights. ditched expensive email tools for mailchimp’s free plan - works great for my list size. also, canva pro handles most of my design needs instead of hiring out. for AI, i just use chat gpt - its surprisingly versatile for content ideas and troubleshooting. anyone else find budget-friendly alternatives that work well?
Thanks for sharing your expense breakdown, HappyDancer99. It’s always enlightening to see how other consultants allocate their resources.
As someone who’s been running a Notion consultancy for a few years now, I can relate to many of these expenses. However, I’ve found ways to trim costs without sacrificing quality.
For email marketing, I switched from ConvertKit to MailerLite, which offers similar features at a fraction of the cost. I also leverage Notion itself for project management and client collaboration, reducing the need for additional subscriptions.
One area where I’ve invested more is in automation tools. Zapier and Make (formerly Integromat) have been game-changers for streamlining workflows and saving time, which ultimately translates to cost savings.
For those just starting out, I’d recommend focusing on essential tools and gradually expanding as your business grows. Prioritize investments that directly impact your ability to serve clients and generate revenue.
Curious to hear if others have found creative ways to optimize their expenses while scaling their consultancies.