I’m working on my first project where I need to create a simple inventory tracking system for a client using Airtable. They’re currently doing everything manually with pen and paper which is pretty outdated.
My plan is to develop it initially on the free tier, but once they approve the system, I’m not sure about the handover process. How do I transfer the workspace ownership to them? What steps are involved in setting up their paid subscription?
I’m also wondering about pricing for this type of work. I estimate it will take about 1-2 days including revisions and client feedback sessions. What would be a fair rate to charge for this kind of database setup project?
Ownership transfer is easy. Go to workspace settings, find member management, and change the owner role to your client’s email. They’ll get notified and can accept it.
But here’s the key - don’t transfer until they’ve paid and you’re 100% finished. I got locked out once while the client still needed changes. Big mistake.
I’d charge $500-800 for basic inventory setup. Yeah, it’s just 1-2 days, but you’re not just building tables. You’re designing workflows, creating useful views, and training them on the system.
Record a walkthrough video during the transfer. Clients always forget how to add fields or modify views later.
Set expectations upfront about post-transfer support. I include one week free, then charge hourly for changes. They’ll definitely want modifications once they start using real data.
honestly, the transfer’s easy - getting them to actually use it right afterward is the real challenge. I always do live training where they practice adding and editing records while I watch.
don’t undersell yourself on pricing. sure, it’s “just” airtable, but you’re restructuring their entire workflow and saving them tons of manual work. i’d charge at least $600 for something like this.
Workspace transfer is easy - go to settings, click Members, transfer ownership to their email. They accept and set up billing.
Here’s the thing though: after dozens of handovers, clients always want changes. New fields, different views, connecting to Slack or email - it never ends.
I quit doing one-time Airtable builds because maintenance sucks. Now I build everything in Latenode. It connects to Airtable but handles all the automation they’ll ask for later.
Last month - inventory client, same story. Started with basic Airtable tracking. Two weeks later they want automatic reorder alerts, supplier notifications, reports to their accountant. With Latenode? Just drag and drop instead of explaining why Airtable can’t do it.
Client gets something that actually works, you avoid scope creep drama. Latenode’s got inventory templates that cut dev time in half too.
I charge 3x more now because I’m solving real problems, not just digitizing their notebook.
